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Sports & Recreation Booking Software Trusted by 70+ Councils & Recreation Facilities
SpacetoCo is the leading booking and payments platform, built for the way sports and recreation venues actually run: seasonal, complex and always in demand.
From ovals and courts to campgrounds and change rooms, manage it all in one place and get your team's time back.
Trusted by councils and recreation teams across Australia and New Zealand.
We work with over 70+ councils, sporting associations and recreation trusts across Australia and New Zealand, from single-oval community clubs to multi-venue recreation networks.
Everything sports & recreation venues need to manage bookings with ease
Here's what that looks like with SpacetoCo:
- Enter up to three years of seasonal bookings in minutes, not months
- Configure multi-use spaces with parent-child inheritance — one large space, several bookable child spaces, zero custom coding
- Set invite-only request periods so clubs can only book what you allow
- Sync ground and irrigation schedules straight to Outlook — no more clashes
- Charge variable seasonal add-ons like floodlights, heating or overstay penalties automatically
- Collect payments with a 99.9% automated success rate and one reconciled monthly payout
- Bring peppercorn-leased clubs and trusts into the same public marketplace as council-run venues
- Track utilisation, revenue and activity data on one dashboard, by sport, space or hirer type
- Issue remote, time-limited access codes integrated with Gallagher, SecCloud and Integrity
- Manage permits, insurance and hirer documents with automatic renewal reminders
With SpacetoCo, recreation teams get one platform to allocate, bill, and report on every space they manage whether it’s council-run or community-leased without the manual back-and-forth that seasonal sport creates.
One platform.
Every pitch, court, field, sorted.
SpacetoCo takes the full seasonal cycle - allocation, multi-use space setup, payment collection and club inclusion. Plus automates it in one platform, rather than leaving your team to reconcile it by hand each season.
Here's how each part works.
Seasonal allocation, sorted in minutes
Enter years of fixtures, training slots and tournaments at once, tag them however makes sense to your team, and exclude school and public holidays automatically - so the season's puzzle solves itself
Multi-use spaces, no IT required
Whether it's three netball courts that become one indoor soccer space, or a cricket oval that turns into a footy pitch, set up parent-child space rules yourself and change them again next season without a developer in sight.
Payments that chase themselves
Seasonal charges, casual hire, floodlight surcharges and refunds all flow into one invoice cycle. We collect the payment, manage the debtors, and pay out one reconciled lump sum — so finance deals with 12 payments a year, not hundreds.
Peppercorn clubs, welcomed in
Bring volunteer-run clubs and regional sports trusts into your public booking marketplace alongside council venues — with the same compliance, data capture and payment automation, minus the admin burden that used to keep them out.
Feature Highlights
Built for the complexity of recreation, not just booking a room
Sports and rec venues deal with seasonal complexity, multi-use spaces and access control that a generic room-booking tool isn't built for. SpacetoCo is purpose-built to handle this.
Flexible seasonal hire
Three-year forward bookings, invite-only request windows, and booking permissions set exactly how your team needs them.
Complex space configuration
Parent-child-sibling space rules mean one setup handles ovals, multi-use courts and everything in between.
Automated payments & reconciliation
A 99.9% successful automated collection rate and one monthly reconciled payout, with variable rates and add-ons built in.
Peppercorn lease inclusion
Devolve management to external leaseholders while keeping their venues visible, bookable and compliant in your public marketplace.
Data, dashboards & reporting
Custom tags and bespoke reports on utilisation, revenue and activity — including from your peppercorn-leased network.
Integrated access control
Remote, timed pin codes pre-integrated with Gallagher, SecCloud and Integrity, generated automatically after a booking's confirmed.
Contractor & grounds staff collaboration
Publish availability straight to third-party calendars and let contractors see exactly when a space is free to access.
Hirer document management
Custom forms for permits, insurance and risk sign-off, with automatic renewal reminders and signature requests.
Overnight & accommodation revenue
Streamline bookings and payment collection for camping, transit parks and other overnight recreation assets.
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Built to support your team - not replace it
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Reduce admin by 80%
Just like the City of Cockburn, who saw a 62% drop in community booking enquiries after implementing SpacetoCo.
"We've had thirty minute saving per booking and we've had an increase of about twenty five percent in bookings in the first twelve months!"
James Katarski, Business Systems Manager, City of Cockburn, Western Australia
Empower your staff. Don't replace them.
SpacetoCo is designed to amplify the capacity of your existing team - not cut it. By automating repetitive admin like phone enquiries, bond collection, invoicing, and availability checks, your staff can focus on higher-value community engagement and operational tasks.
Less admin. More impact.
When bookings manage themselves, your team gets back time to focus on what really matters like supporting community groups, managing facilities more effectively, growing revenue from under-utilised spaces.
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Recreation bookings shouldn't be the hardest part of running great facilities.
Managing recreation spaces is a logistical challenge — seasonal allocations, permit paperwork, competing club requests, and endless back-and-forth. SpacetoCo was built with council teams to take the pain out of exactly this.
This resource walks you through how our recreation facility booking system works and why it's purpose-built for the complexity of parks and rec, so your spaces can do what they're meant to: get people active and connected.
You will learn:
- How SpacetoCo handles the complexity of recreation bookings. From seasonal club allocations to one-off permits, see how the platform is designed around the real workflows council and recreation teams deal with every day.
- Where the admin time goes, and how to get it back. A look at the specific bottlenecks that drain time in recreation facility management, and how automating bookings, payments, and documentation removes them.
- Why recreation facilities need a different approach. General venue booking tools don't cut it for sports fields and rec centres. This resource explains what makes SpacetoCo different and why it was co-created with council teams like yours.
Download the eBook
Complete the form below to download the eBook.
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Why SpacetoCo?
Proven results for recreation teams
We co-create our platform working with teams like yours so the features handle your unique challenges
“SpacetoCo has completely streamlined our booking process. We've saves so much time, and the community response has been fantastic."
Vanessa, Community Development Officer, City of Vincent
“Before SpacetoCo, our booking process was disjointed and admin heavy. Now it's seamless, automated and far more transparent.”
Mark, Team Leader Facilities, City of Mitcham
“From an audit trail perspective, it was safe and supported by the IT team. That efficiency became very quick to see, and, I think they're a little bit shocked that that efficiency came to be realized so quickly”
Merran, Manager of Community Connections, City of Marion
“The finance team just about had a heart attack when they saw how easy finance and reporting works.”
Rebecca, City of Mitcham, Adelaide
“The product is great and simple to use and they’re always working on new updates, features and how they can improve the customer journey further.”
Kirsten, The Shire of Broome, Western Australia
“I could go on all day with the efficiency. I think if there are three words that sum it all up, you've got, customer, simplicity, ease of use.”
Adam, Community Facilities Team LeaderCity of Kwinana
And many more...not that we’re bragging
Frequently asked questions
What is sports and recreation booking software?
Sports and recreation booking software is a platform that lets councils, clubs and recreation venues list facilities like ovals, courts and pools, manage seasonal and casual bookings, and automate payments, permits and access control in one system.
How do councils manage seasonal sports ground allocation?
Councils typically enter seasonal fixtures, training slots and tournaments in bulk ahead of each season, using tagging and invite-only booking periods to control who can request which grounds and when — rather than processing each request manually.
Can peppercorn-leased sports clubs use the same booking system as councils?
Yes. A shared platform can bring volunteer-run clubs and community sports trusts into the same public marketplace as council-run venues, with the same payment automation and compliance tools, without adding admin burden for the club itself.
How does access control work for sports facilities?
Booking platforms with access control integrations (such as Gallagher, SecCloud or Integrity) can generate remote, time-limited pin codes automatically once a booking is confirmed, rather than requiring physical key handovers.
Can sports venues collect payments for overnight stays or camping?
Yes — some venue booking platforms extend beyond casual and seasonal hire to also handle bookings and payment collection for overnight and accommodation-style recreation assets, like camping and transit parks.
Seamless integration with the systems you already use
SpacetoCo integrates with major council platforms like
We’re not just a booking tool—we’re an ecosystem
Other systems end at the admin interface. SpacetoCo goes further by connecting your venues to your community in a meaningful way.
Your community can co-manage assets
Give trusted community groups the ability to manage their own bookings and events within your spaces, reducing burden on your staff.
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Drive local economic growth
By improving access to public spaces, SpacetoCo enables local small businesses, sports clubs, creatives, and educators to thrive—right in your LGA.
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Designed in partnership with councils
With over 60 local governments onboard, our features are shaped by real council feedback—not generic software templates.
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See SpacetoCo in Action
Book a free, personalised demo with a local team member and discover how SpacetoCo can simplify seasonal allocation, automate payments, and bring every recreation space — council-run or community-leased — into one bookable marketplace.
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