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Learn how local government councils can enhance operational efficiency by adopting a unified venue management platform.
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Smart Tech for Smarter Bookings
The Secure, Scalable Venue Booking Platform Local Government IT Teams Trust
SpacetoCo is a modern, purpose-built booking management platform that transforms how councils manage community spaces. Designed with enterprise-grade security, seamless integration, and low-maintenance deployment, it helps IT leaders deliver digital transformation while keeping costs and complexity low.
Proven. Trusted. Built with Local Government.
SpacetoCo is transforming how councils across Australia and New Zealand manage community facility bookings. From major metropolitan LGAs to regional councils, over 70 local governments trust our platform to reduce admin, increase access, and improve community outcomes.
Built for Local Government
Enterprise-grade, purpose-driven, and proven in council environments
- Trusted GovTech - 70+ councils across Australia, New Zealand and the UK, and hundreds of community venue operators partner with SpacetoCo to grow bookings, ditch admin and create more community impact from their venues and spaces.
- Built for complexity – Fully configurable to handle your bespoke needs. Manage multi‑use spaces, regular, casual and seasonal hirers. Integrated GST reporting, audit trails and reconciliations keep finance teams happy.
- Affordable and scalable – Designed to scale with your LGA’s growth and needs, offering budget‑friendly pricing and low upfront costs.
- Secure and reliable - ISO 27001 certified, onshore data storage, GDPR-compliant, and aligned with government privacy laws. Built on secure, scalable AWS architecture with 99.9% uptime, auto-scaling, and rolling updates.
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Game-Changing Efficiency
Reimagine bookings, finance, and venue management
Save Time, Grow Bookings
Councils using SpacetoCo report up to 80% admin reduction and 30‑minute savings per booking, with bookings increasing by ~25% in the first year.
Innovation that Delivers
SpacetoCo’s unique payment processing engine consolidates thousands of transactions into 12 reconciled monthly payments—zero debt, zero cash liability.
Insights that Matter
Improve decision making, impact reporting and visibility of key data points with dashboards and comprehensive reporting.
Low Total Cost of Ownership
Minimal IT effort. Maximum return.
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Easy & Efficient Deployment
Fast deployment in 5–8 weeks with no disruption to existing systems or hardware.
No Hidden Costs
No upgrades, costly change requests, or licence management—unlimited spaces and users included.
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Seamless Integration
Plug-and-play compatibility with Microsoft 365, Tech One, OneCouncil and other core council systems.
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Government as a Platform
Aligned with the UK Government digital service vision.
SpacetoCo is designed to be part of a broader, reusable digital ecosystem. It enables councils to share technology across departments and even between neighbouring councils, integrating with existing systems, streamlining operations, and creating consistent, accessible booking experiences for residents—without duplicating infrastructure or reinventing the wheel.
Researching Council Venue Booking Software?
We have the ultimate list of council booking software requirements for business analysts. Book a demo today to get access to the list and help you compare solutions.
Book a free demo today with one of our local teams to get access to the list and help you compare solutions.
We can also show you how SpacetoCo can:
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Reduce your admin time
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Automate your payments and bonds
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Grow bookings with built-in marketing features to manage tasks including SEO
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Make it easier for your community to access your spaces
Book a demo or call us on:
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Australia
+61 8 6102 1191
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New Zealand
+64 9 887 4698
United Kingdom
+44 330 818 2437
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One Platform, Four Solutions
Trusted by 70 councils across Australia and New Zealand, SpacetoCo reduces admin, boosts revenue, and simplifies community space management - so your team can focus on what matters most.
Marketing
SpacetoCo’s built‑in marketing engine helps your venues get discovered across Google, social media and local networks by combining SEO, marketplace visibility and social sharing.
Advertise venues, spaces and facilities without technical setup or ad spend.
Collaborate with neighbouring councils, peppercorn leaseholders, external operators to help grow bookings and activation across all local venues.
Bookings
Give guests a seamless, self‑service booking experience while retaining complete control.
Fully customisable booking workflows to meet your compliance requirements
Suite of purpose built tools for all council hirer use cases including casual, regular, internal and seasons.
Finance
End-to-end payment processing, debtor management and reconciliation that saves days of manual finance work each month.
Take secure online payments, invoice, direct debit - flexible payment options that reduce unpaid bills and cash liability to zero.
Compatible with Council’s Finance ERP e.g. Tech One.
Data
The ultimate bookings data toolkit to give you access to key reporting, trends and insights at your fingertips.
Dashboards, slice and dice your data, create custom filters and schedule reports to auto-send to internal or external stakeholders
Full suite of monthly, audit ready financial and reconciliation reporting automatically delivered each month.
Case Study - City of Cockburn
The Challenge
Cockburn’s outdated, manual booking processes created high admin workloads, payment delays, and poor customer experience. Previous booking system attempts failed due to complexity and slow rollout.
The Solution
In just 5–6 weeks, SpacetoCo replaced legacy processes with an agile, secure platform featuring instant payments and refunds, debtor management, real-time availability, and easy venue updates.
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“Over the course of a year, we’re talking hundreds, thousands of hours in terms of savings… we’re taking more than we have, spending less time doing it, and making more money doing it.”
James Katarski, Business Systems Manager, City of Cockburn, Western Australia
The City of Cockburn achieved these outcomes
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25% growth in bookings.
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Zero debt and eliminated payment chasing.
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70 minutes saved per booking on admin.
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62% fewer calls to Recreation Services.
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Awarded Best Use of Technology at the WA Parks and Leisure Australia Awards.
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Researching Council Venue Booking Software?
Check out these helpful resources
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Why Flexible Asset Management is a Game-Changer for Council
Learn how an adaptable platform that enables councils to empower external managers, with the tools they need to effectively oversee facilities. See the importance of flexible asset management in ensuring continuity, reducing administrative burdens, and fostering community engagement.
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Smarter Tech, Smarter Bookings Brochure
Learn how SpacetoCo's purpose-built platform streamlines venue management for councils and community organisations, enhancing booking efficiency, automating administrative tasks, and fostering community engagement.
The Smart Council's Playbook: Centralised Oversight, Customisation & Seamless Integration
Why Flexible Asset Management is a Game-Changer for Council
Learn how an adaptable platform that enables councils to empower external managers, with the tools they need to effectively oversee facilities. See the importance of flexible asset management in ensuring continuity, reducing administrative burdens, and fostering community engagement.
Smarter Tech, Smarter Bookings Brochure
Learn how SpacetoCo's purpose-built platform streamlines venue management for councils and community organisations, enhancing booking efficiency, automating administrative tasks, and fostering community engagement.
The Smart Council's Playbook: Centralised Oversight, Customisation & Seamless Integration
Learn how local government councils can enhance operational efficiency by adopting a unified venue management platform.
Reimagining Facility Management: A New Vision for Council Venue Hire Services
Learn how a new vision for council venue hire services can showcase the truth about how people really want to find and book council spaces, how fast you can deploy a new booking system and the surprising things you can share with your communities.
Download the eBook
Complete the form below to download the eBook.
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Manage Council & Community Spaces Together—Build a Bookable Ecosystem
One Ecosystem for All Local Venues
SpacetoCo’s unique architecture can unite council‑managed venues and community‑run facilities—such as trust‑managed halls, peppercorn leased spaces, schools and sports clubs—into a single marketplace. This dramatically increases the supply of bookable spaces and provides councils with a birds‑eye view of how residents use these assets.
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Seamless Discovery & Booking
Residents can search and book any venue through a modern, familiar interface that shows live availability and pricing, regardless of who manages the space.
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Future-Proof Venue Operating Models
Many councils use community asset transfer models to reduce the cost of venue hire service delivery and enable local operators to deliver what their community needs most. SpacetoCo is the only platform that can be used by any council operator to provide consistent venue booking journeys across a diverse network of community assets.
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It Ticks All the Boxes ✅
- Advanced Security
ISO 27001, PCI DSS Level 1, AES-256 encryption at rest, TLS 1.3 in transit, and independent penetration testing. - Enterprise Authentication
Supports SAML, OpenID Connect, Google Workspace, Microsoft Azure AD, ADFS & LDAP, with MFA/2FA. - Data-Rich Reporting
Custom dashboards, scheduled CSV exports, and tag-based reporting for finance, utilisation, and audit readiness. - Flexibility That's Compliant
Configurable, no code features mean your team can set up and automate the processes and policies and rules they need, whilst retaining complete control of who can book. All actions are fully auditable and traceable.
Transform Your Venue Booking Processes in 30 Days
Create game-changing efficiencies without embarking on a year long systems integration project
We’ve rolled out our software to councils with hundreds of bookable spaces and thousands of existing bookings in 30-60 days. No change requests, no coding and no stress! Learn more about how our council partners created better bookings journeys for the communities they serve:
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See SpacetoCo in Action
Book a free, personalised demo with a local team member and discover how SpacetoCo can simplify your venue bookings, increase revenue, and better connect your community.
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