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Automated Invoice Collection
Stop chasing payments. Start serving your community.
Running a community venue is about creating impact, not wrestling with invoices. Yet many venue management teams still spend precious hours sending invoices and chasing payments after the event.
SpacetoCo’s automated invoice collection feature removes those headaches by handling invoiced bookings end to end—so you can spend less time on admin and more time on the programmes your community loves. The platform automates both upfront payments and regular invoices, eliminating repetitive tasks while still giving your finance team the data they need.
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Feature benefits
How automating invoice collection can save time and grow revenue
Stop chasing payments and increase security
Our automation ensures invoicing and payments happen without you lifting a finger. Payments are processed via a fully PCI‑compliant gateway; there’s less cash on site and no chance of forgetting to invoice.
Free up your team's time
SpacetoCo automates both upfront and regular payments, removing repetitive tasks and human‑error processes.
Predictable cash flow
Invoices are issued on a consistent schedule and revenue arrives in a single lump sum, making cash‑flow forecasting simple.
Integrated finance without the hassle
The system calculates charges, generates invoices, collects payments and provides booking‑by‑customer reports, so you don’t need a separate finance team to reconcile bookings.
Feature details
What you can do
Monthly autopilotEach month the system compiles all bookings, emails a summary, issues invoices and automatically charges the hirer by card or direct debit. You receive all your bookings revenue as a single payout.
Flexible payments & tracking
Regular customers choose to pay via GoCardless or Stripe. They can check what they owe or download past invoices at any time, while hosts can record payments and see outstanding balances.
Transparent billing breakdowns
Every invoice provides a clear breakdown of each booking by customer, room or account code, and you can download detailed reports like tax receipts, space summaries and booking summaries.
Effortless financial reporting
Need to know how much revenue you made last month or who your highest‑value customers are? SpacetoCo lets you export CSV reports of past and future bookings, making reconciliation a breeze.
See it in real life
The Blockhouse Bay Community Centre received 100% of their payment collection through the automated invoice collection feature.
Their regulars receive one monthly invoice that is accurate. If they don't cancel their bookings, they will be charged! This has helped hirers take accountability for their bookings and freed up space for others when it wasn't actually being used. This means they can be sure this money is revenue earned making their confidence around cash flow so much higher.
"It has reduced the administrative overhead, and it's also simplified the cash cash flow management, and alleviated cash handling, which we had a lot of."
Rebecca, Reserves and Facilities Manager
Trusted by Hundreds of Councils and Community Centres Across The Globe.
From large local governments to grassroots community hubs, SpacetoCo is already powering hundreds of spaces just like yours.
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Ready to Simplify Your Bookings and Grow Your Impact?
Let us show you how SpacetoCo can reduce admin, increase revenue, and create a better experience for your community.
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