Reconciliation & Reporting Tools for Community Venues

Reconciliation & Financial Reporting

Automate your financial reconciliation and reports to save time on work that really matters.

Managing community spaces often means juggling paperwork, spreadsheets and multiple systems just to understand your finances. Generic website booking systems rarely provide the granular reporting councils or community centre trusts need, and the back‑and‑forth with finance departments consumes valuable time.

SpacetoCo’s reconciliation and financial reporting tools are purpose-built for community venues. Embedded within our best online booking system, these tools automate monthly payouts, VAT/GST reporting and account‑code tracking so you can focus on community outcomes instead of chasing invoices.

Feature benefits

How automated reconciliation and reporting can save time and grow revenue

Automates finance from end-to-end

SpacetoCo’s venue management software removes manual invoicing and reconciliation. Reports are produced automatically and ready to upload to systems like OneCouncil.

No need for interdepartmental handoff

Monthly financial data is collated into a single lump‑sum payout and a full suite of reports, eliminating the need to liaise with finance teams.

Accurate, audit-ready statements

Produce GST/VAT compliant statements and account‑code summaries that cut 10‑15 minutes of spreadsheet work per report.

Saves you time

By automating invoices, receipts and reconciliation, SpacetoCo lets managers spend more time on programs that impact their communities.

Feature details

What you can do

Monthly payouts
SpacetoCo consolidates casual and regular bookings into a single monthly payout for partner hosts, with funds deposited around the end of each month. This predictable schedule simplifies cashflow forecasting and ensures you only receive money for bookings that have occurred.

Automated reconciliation
Forget reconciling spreadsheets. The system calculates invoices, charges customers automatically and generates account code summaries. You get all your bookings revenue in one neat lump sum, along with reports that break down revenue by room, customer or account code.

VAT/GST & account-code reporting
Audit‑ready finance is built in. Easily produce GST/VAT compliant statements and project‑journal files ready for your council’s finance system. Custom filters and schedule reports deliver the exact data you need, when you need it.

Data dashboards & exports
SpacetoCo’s dashboard gives real‑time visibility over bookings, revenue and occupancy. Reports can be scheduled daily, weekly or monthly and exported to CSV or PDF for easy sharing with stakeholders.

See it in real life

SpacetoCo isn’t just a system online booking, it’s a complete venue management solution used by councils and community centres across Australia, New Zealand and the UK.

With automated payment collection achieving a 99.99 % success rate and partners reporting up to 80 % reduction in admin time, SpacetoCo’s reconciliation and reporting features help you reclaim time to serve your community.