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Online Booking Software for Shared Community Spaces
Make Your Spaces Easy to Book - for Everyone
Managing venue bookings doesn’t have to mean spreadsheets, endless emails, or confusing systems. SpacetoCo is an online booking software designed for real-world shared spaces - giving your team a smarter, simpler way to manage reservations, payments, communication and reporting, all in one place.
Purpose-built for Local Government, Community Centres & Housing Associations
Whether you manage a single hall or hundreds of bookable spaces, SpacetoCo is the online booking solution that adapts to you - not the other way around.
Feature Highlights
Why Choose SpacetoCo for Online Bookings?
Real-Time Availability
Let hirers see live availability of your venues, rooms, or spaces and book instantly - no emails, no back-and-forth.
Automated Booking Flows
From approvals to cancellations, reminders to recurring bookings, everything is streamlined with built-in automation.
Online Payments & Bonds
Securely collect hire fees and security bonds upfront - fully integrated with invoicing, refunds and reconciliation.
Custom Booking Forms
Capture the information that matters to you. Ask custom questions, requests documents, and tag bookings by category or user type.
Your Spaces, Your Rules
Set rules around notice periods, opening hours, minimum hire times, and booking approval workflows - everything is configurable.
Booking Dashboards & Reports
Track usage, identify trends and easily generate audit-ready reports to support funding, board reports and strategic planning.
Designed for the Reality of Complex Shared Spaces
SpacetoCo is used by hundreds of councils and community venues around the world because it's built for complexity.
- Multiple rooms or venues per site
- Mixed casual and regular hirers
- Variable fees and bond policies
- Facilities with unique layouts and requirements
- Seasonal or term-based bookings
Whether your spaces are used for weekly classes, one-off events, or recurring programs, SpacetoCo handles it all without requiring workarounds or IT expertise.
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How It Works
1.
List Your Spaces Online
Add your venues and customise your availability, pricing and rules. Our team will support you through setup.
2.
Let People Book & Pay
Locals browse your spaces online, answer your custom questions and book instantly with online payment.
3.
You Stay in Control
Automated workflows handle approvals, refunds, and communication. Staff can still override or approve manually.
4.
Get Insights & Support
Access dashboards, reports, and friendly ongoing support from our local team whenever you need it.
No IT team? No problem.
SpacetoCo is easy to use and set up, even if you’ve never used booking software before.
Powerful Online Booking Tools, Built for Community Spaces.
SpacetoCo gives you everything you need to manage bookings online, without the complexity.
Real-Time Availability
Let customers see live availability and book instantly - no phone calls or emails required.
Instant Confirmations & Notifications
Set automated confirmations and reminders to hirers and staff, reducing back-and-forth.
Custom Booking Rules
Set approval workflows, booking permissions, minimum notice periods, cancellation policies, and more.
One-Click Booking Accept
Approve bookings with a single click - fast, simple, and staff-friendly.
Hirer Self-Service
Allow hirers to edit their own bookings within your rules, reducing admin and confusion.
Automatic Refunds
Cancellations within your policy are handled automatically, including items and bond refunds - no manual processing required.
Price Change Flows
Easily update pricing when your fees and charges change - no manual updates required.
Multi-Space & Multi-Venue Management
Manage multiple spaces across different locations in one centralised system.
Smart Calendar & Dashboard
View all upcoming bookings, requests and cancellations at a glance.
Accessibility & Mobile-Friendly
Easy to use on any device - for your team and your community.
Why SpacetoCo?
Built to Save You Time And Lasting Impact.
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“The process now means that we've made so much reduction in time that now we're proactively doing the things that we should be doing”
James Katarski, Business Systems Manager, City of Cockburn, Western Australia
The City of Cockburn achieved these outcomes
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Bookings grow by over 25% after partnering with SpacetoCo
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Council saves up to 70 minutes per booking.
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62% reduction of calls transferred to the City's Recreation Services Team.
Automate the Admin. Amplify Your Community Impact.
SpacetoCo takes care of...
Repetitive booking enquiries
Manual invoicing and payment chasing
Security bond collection and return
Booking change requests and cancellations
Built to Support Your Team - Not Replace It
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Reduce admin by 80%
Unlike some systems that require costly I.T. or raise fears about job cuts, SpacetoCo is designed to increase your team's capacity, not reduce it.
Empower your staff. Don't replace them.
Staff stay in control, with oversight, approvals and support at every step - while the repetitive tasks run in the background.
Less admin. More impact.
Let the system handle the busywork - so your people can focus on the community.
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Get Started With the Smarter Booking Platform
SpacetoCo is more than just online booking software. It’s your all-in-one system for managing space access, community engagement, and bookings revenue - without the admin burden.
Speak with our local team and see how SpacetoCo can transform how your organisation manages bookings.
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