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Simple Integrations that Make Venue Management Easier
Less double-handling. Fewer workarounds. One connected system.
SpacetoCo fits seamlessly into how your organisation already works. Instead of asking you to change systems, learn new tools, or duplicate work, SpacetoCo connects with the platforms you’re already using — like calendars, logins, finance systems, and access tools — so everything runs smoothly in the background.
The result?
Fewer manual steps, less admin, and more confidence that everyone is working from the same information.
When systems don’t talk, people pick up the slack
SpacetoCo joins the dots — so your team doesn’t have to.
In many councils and community venues, bookings work with different tools:
- A calendar to check availability
- A finance system to handle payments
- Logins and permissions for staff
- External operators or hall committees managing their own spaces
When these systems don’t connect properly, teams end up re-entering the same information, manually updating calendars, chasing missing details, and fixing avoidable mistakes after the fact — creating extra admin, delays, and frustration across the entire booking process.
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Why choose us?
Integrations designed to reduce admin, not add to it
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No technical setup required
Most integrations are ready to go, with no IT project needed.
Built for real venue teams
Designed for people managing bookings day-to-day — not software specialists.
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Flexible for different setups
Works just as well for all types of venues such as councils, community centres, rural halls and housing associations.
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Proven in busy, real environments
Used every day by councils and community venues handling thousands of bookings.
How it works
1.
SpacetoCo becomes your main booking system
All bookings, changes, payments, and rules are managed in one place.
2.
Your existing tools stay in place
You don’t need to replace your calendars, finance systems, or staff logins.
3.
Information flows automatically
Availability, bookings, and payments stay in sync without manual updates.
4.
Everyone sees the same picture
Staff, venue managers, and administrators can trust the information they’re seeing.
No IT team? No problem.
SpacetoCo is easy to use and set up, even if you’ve never used booking software before.
Everyday integrations that make a real difference
Calendar connections
Bookings automatically appear in shared calendars, so:
- Staff can see what’s booked at a glance
- Double bookings are avoided
- No one needs to manually copy dates across
Staff logins made simple
Team members can log in using existing work accounts, which means:
- Fewer passwords to remember
- Easy access for new staff
- Quick removal of access when roles change
Works alongside finance systems
SpacetoCo is designed to support your finance processes, not complicate them:
- Payments are handled within SpacetoCo
- Keep your finance systems updated without manual admin
- No need to manually reconcile hundreds of individual bookings
Supports keyless access & entry systems
For venues with smart locks or access control:
- Access can be linked to approved bookings
- Hirers get access only when they should
- Less manual key handling for staff
Built to grow with you
As your needs change — more venues, more users, new ways of working — SpacetoCo adapts without needing custom builds or upgrades.
Sustainability
We believe that there are plenty of spaces and it’s not always necessary to build more. Utilising existing assets more efficiently and making it easier to access spaces leads to a more sustainable future.
Compatible with
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Trusted, Reliable, and Already Working for Hundreds of Community Venues
SpacetoCo is already used by councils and community venues managing high booking volumes, multiple venues and spaces, mixed internal and community-managed facilities.
Trusted, reliable, and already working for hundreds of community venues
SpacetoCo is already used by councils and community venues managing high booking volumes, multiple venues and spaces, mixed internal and community-managed facilities.
“From an audit trail perspective, it was safe and supported by the IT team. That efficiency became very quick to see, and, I think they're a little bit shocked that that efficiency came to be realised so quickly”
Merran Fyfe, City of Marion, Adelaide Australia
“Having been in IT all my working life designing and installing small business systems, I was bracing myself for major disruption when our local hall moved onto SpacetoCo. I needn't have worried. Painless, drama-less, and worry free all our experiences have been positive and we are getting more bookings even in the very first month.”
Glenda, Eagle Bay Community Hall, Western Australia
“The guys at Spacetoco helped us right from the beginning making it an easy transition. It’s not always easy implementing new processes but the team have provided fantastic support and training throughout and they’re fast and efficient at getting back to any queries.”
Kirsten, The Shire of Broome, Western Australia
“If you are responsible for hiring out any size of venue then I cannot recommend this company highly enough. The web based software is intuitive and easy to use even for a non tech user. The customer service is excellent and the staff are remarkably efficient.”
Jim, Hornsey Cricket Club, London UK
Technology that supports people — not the other way around
SpacetoCo doesn’t replace staff, it gives them breathing room.
By connecting systems behind the scenes, your team spends less time:
- Updating calendars
- Fixing booking errors
- Chasing information
- Acting as the middle-person between systems
And more time:
- Supporting hirers
- Improving venue use
- Growing community activity
It’s software that quietly does its job, so your people can focus on theirs.
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Make Your Booking Systems Work Together
Whether you manage one hall or hundreds of venues, SpacetoCo helps everything run more smoothly — without complexity.
Book a demo to see how simple, well-designed integrations can reduce admin and make venue management easier for everyone.
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