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Reporting and Data Insights for Community Spaces
Turn Your Booking Data Into Action. With Less Effort.
Managing community spaces is easier when you can see the full picture. SpacetoCo's Reporting & Data tools give you clear, real-time visibility into your bookings and revenue - without spreadsheets or guesswork. Track usage, measure impact and make confident decisions from a single, intuitive dashboards.
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Clarity & Impact. Data Done Right.
Tired of grappling for your data to create reports?
Manual record-keeping and disconnected systems make it hard to answer simple, but vital questions:
- Which spaces are busiest?
- How much revenue are we generating?
- What are the most popular types of bookings?
- How much social value are we gifting through discounting?
Make Every Decision Count with Unified Reporting
SpacetoCo handles those complexities in one platform. Easy-to-use dashboards and reports mean you always know where you stand, while monthly finalisation and ready-to-upload reconciliation reports simplify finance. Custom filters, graph mode, and schedule reports deliver the exact data you need, when you need it.
See Your Spaces Clearly
Get real-time visibility of bookings, revenue, and occupancy in one dashboard. Quickly see which spaces are performing and where there are gaps to inform staffing, pricing, and community programs.
Decide Fast & Automate
Build and schedule reports tailored to your needs. Use tags and graph mode to drill into what matters, from programme categories to customer demographics - without spreadsheets or IT expertise.
Demonstrate Impact & Earn Trust
SpacetoCo lets you track attendance, discounts offered and social-value metrics, so you can show how your venue supports the community. Clear data on revenue, attendance and outcomes strengthens grant applications and builds trust with funders and locals.
Our Community of Partners
SpacetoCo is already transforming how councils and community venues across Australia, New Zealand and the UK manage community venue bookings. Hundreds of organisations trust our platform to reduce admin, increase access, and improve community outcomes.
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Why Choose SpacetoCo Reporting?
Purpose-Built for Community Venues
Reports and dashboards are designed for spaces, hirers and revenue rather than generic spreadsheets.
Real-Time Insights
See live bookings, cancellations and revenue at a glance, and track usage trends that support funding bids and board reports.
Infinite Customisation
Use Report Mode to drag, drop and filter across bookings, spaces and guests. Export to CSV or PDF with the exact fields you need.
Automated & Scheduled
Set up daily, weekly or monthly reports to be generated and emailed automatically to staff, contractors or other stakeholders.
Audit-Ready Finance
Produce Account Code and GST/VAT compliant statements and project-journal files for systems like OnceCouncil, saving 10-15 minutes of spreadsheet work per report.
Booking Dashboards & Reports
Track usage, identify trends and easily generate audit-ready reports to support funding, board reports and strategic planning.
How It Works
1.
Access Your Host Dashboard
Your Host Dashboard surfaces key metrics like revenue, upcoming bookings and top-performing spaces in one place.
2.
Customise or Choose a Report
Start with pre-built reports (e.g monthly summary or regular customer report) or use Report Mode to build your own with unlimited filters and groupings.
3.
Visualise and Analyse
Switch to Graph Mode to visualise booking trends and occupancy patterns. Use tags and categories to slice data by event type or space.
4.
Schedule and Share
Schedule reports to run automatically and deliver them via email to colleagues or council systems. Export your data to share with stakeholders or upload to financial software.
No IT team? No problem.
SpacetoCo is easy to use and set up, even if you’ve never used booking software before.
Key Features
Easy Access to Reports & Smart Dashboards to Ease Your Workload
With SpacetoCo, our data dashboard is easy to manage and quick to access reports. Our platform helps you reduce the admin of creating generic spreadsheets with key features that are customisable.
SpacetoCo does the heavy lifting - giving you more time to do the work that really matters!
Check out some of our key features.
Host Dashboard
Display revenue, upcoming bookings, top spaces and news in real time.
Report Mode
Customise and export booking data with an infinite combination of fields - schedule emails daily, weekly or monthly.
Graph Mode
Visualise bookings, cancellations, revenue and occupancy trends with custom filters.
Regular Customer & Guest Reports
Download customer data like emails, phone numbers and organisational details for target outreach.
Monthly Summary Report
Track growth in users, bookings and revenue to support strategy.
Schedule Reports
Automatically generate reports at the time you choose. Send to internal users or external emails with attachments or secure links.
Tags & Categories
Apply tags to spaces, guests or bookings - favourite filters and automated reports update as tags change.
OneCouncil & Finance Integration
Export reconciliation reports in a format ready for OneCouncil or your finance system, including complex itemised data.
Audit-Ready Compliance
Accurate GST/VAT reporting and reconciliation built in.
Easy Exports
Download CSV or PDF files to share with colleagues, boards or funding bodies.
Proof of Impact
Used by Councils and Community Venues Around the World
SpacetoCo's reporting tools drive real results for councils and community venues.
The City of Mitcham in South Australia have been with SpacetoCo since 2020, and have more than doubled the value of bookings being managed through the platform. The team could not have achieved such growth without the support of SpacetoCo's reporting features.
"The finance team just about had a heart attache when they saw how easy finance and reporting works."
Rebecca
"Double bookings report! The best report in the history of all reports!"
Cassie
“I love the reports I am getting... good to see the cancellations and reasons.”
Heather
Built to Empower Staff.
Not Burden Them.
SpacetoCo’s data tools are designed to make life easier for venue managers, not add complexity. No IT department required – dashboards and reports are intuitive.
With built‑in compliance and accurate reporting, your team gets their time back whilst SpacetoCo does all the heavy lifting for your reporting.
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Get Started - See Your Spaces Clearly
Make smarter decisions with less effort. Book a free demo with our local team and see how SpacetoCo's reporting and data tools can transform your venue management.
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