Simplify Payments with SpacetoCo

A Smarter Way to Handle Payments in Your Online Booking System.

Managing payments across community spaces, council venues, and shared facilities doesn't need to be complicated.

SpacetoCo's online booking system comes with seamless, secure payment processing built in - so you can focus on community, not chasing invoices.

Automated Payments Built for Venue Management

No more manual invoicing, payment tracking, or reconciling spreadsheets.

With Spacetoco's venue management software, you can:

Accept card payments directly through your booking page
Automate invoices and receipts
Set and forget regular hirer payment collection
Set flexible pricing for different user types
Collect and refund bonds with a click
Automate payment collection - 99.99% success rate
Automated reconciliation & GST reporting
Integrate with finance systems

Secure, Reliable & Easy to Use

Our payment gateway is powered by trusted global providers, ensuring every transaction is:

PCI-DSS compliant
Fully encrypted and secure
Settled directly into your nominated account in one easy monthly lump sum

Your team doesn't need finance or tech expertise. Everything's automated - so even casual staff or volunteers can process bookings confidently.

Designed for Community Venues, Councils & Shared Spaces

Whether you're managing one hall or a whole network of venues, our booking software adapts to your needs:

Enable payment at booking or upon approval

Charge per hour, day or per event

Add bond fees, discounts, or promo codes

Automatically issue refunds for cancellations (configured to your bespoke policy)

Proven. Trusted. Built with All Types of Venues & Spaces.

SpacetoCo is already transforming how different councils, community venues and housing associations across the globe manages venue bookings. Hundreds of partners trust our platform to reduce admin, increase access, and improve community outcomes.

How It Works

1. List Your Spaces Online

Add your venues and customise your availability, pricing and rules. Our team will support you through setup.

2. Let People Book & Pay

Locals browse your spaces online, answer your custom questions and book instantly with online payment.

3. You Stay in Control

Automated workflows handle approvals, refunds, and communication. Staff can still override or approve manually.

4. Get Insights & Support

Access dashboards, reports, and friendly ongoing support from our local team whenever you need it.

No IT team? No problem.

SpacetoCo is easy to use and set up, even if you’ve never used booking software before.

Get Paid Without the Paperwork

SpacetoCo removes the friction - so you spend less time chasing payments, and more time delivering value to your community.

“The advantage of having a platform like SpacetoCo is that you free yourself up to do the core work that you need to be doing, as opposed to being on the phone, taking bookings or adjusting bookings or chasing up payments...”

Richard Green, He Waka Eke Noa Charitable Trust - Kete Aronui Rehearsal Facility, Auckland

He Waka Eke Noa Charitable Trust's return-on-investment:

Cut down operating time of dealing with bookings by 80%
Platform features that help run and boost their business such as financial reporting, reconciliation, management of bonds, etc
Enabling and boost confidence of customers by moving to an online booking system

Smart Payment Processing - Included in Paid Plans

SpacetoCo's payment features grow with you. From upfront card payments in the Casual tier to invoicing and direct debit for regular hirers in our Partner and Council Pro tiers, our tools make collecting payments seamless. No add-ons or integrations required.

See the Full Detailed Comparison

Payment Features That Simplify Venue Management

Built-In Online Payments

Accept bookings and payments in one seamless step. No third-party gateways or clunky workarounds - SpacetoCo handles payments directly within the platform.

Automated Invoicing & Reconciliation

Automatically general and send invoices, record payments, and track outstanding balances. Fully compliant with GST and audit-ready for local government standards.

Security Bonds Made Simple

Collect, hold, and automatically return security bonds with ease - no more manual processing or paperwork.

Flexible Payment Options

Support for credit card payments, instant bookings, and approvals-based bookings. Let customers pay how and when it suits your venue's policies.

Automatic Refunds & Adjustments

Change of plans? The system handles cancellations, booking changes, and refunds without staff intervention - saving time and reducing errors.

Transparent Financial Reporting

Access real-time reports on payments, refunds, discount codes, and revenue across all your venues. Keep your finance team happy with clear, exportable data and simple dashboards.

Reduce Admin & Increase Cash Flow

Get paid faster and spend less time chasing payments. Our platform reduced friction for both hirers and admin teams - so money flows, and your team can focus on impact. We have a 99.99% debt collection record.