A smarter approach to community venue finance management

Most councils and community venue managers know their finance processes are more complex than they need to be — but without a clear picture of what best practice looks like, it's hard to know where to start.

This free one-pager breaks down why traditional per-transaction reconciliation creates unnecessary admin, and how SpacetoCo's settlement-based model simplifies everything — from payments and bonds to monthly reporting and reconciliation.

Use it to understand where your current finance processes are creating friction, benchmark your approach against industry best practice, and discover how leading councils are cutting hundreds of manual transactions down to a handful each month.

Download the Resource

Complete the form below to download the resource.

This resource is for you if...

You're reconciling venue hire payments line by line — matching individual bookings, refunds, and changes across multiple systems
Your finance team spends significant time processing credit notes, reversing transactions, or chasing bond refunds manually
You're managing bond payments in a separate system and manually keeping your ERP and general ledger in sync
You want a consolidated monthly payout model that only delivers revenue your organisation has actually earned
You're ready to move toward automated bond management, structured financial reporting, and CSV exports compatible with finance systems like TechOne
You manage a council facility, community centre, or shared space and want to benchmark your finance processes against proven industry best practice

Find expert guides, tools, templates and more on topics that's relevant for your venue or spaces

Revenue, Finance & Funding

Explore resources

Bookings & Payments Processes

Explore resources

Staff & Volunteers

Explore resources

Community Activation & Engagement

Explore resources

Managing Hirer Relationships

Explore resources

Promoting Your Venue

Explore resources

Placemaking & Neighbourhoods

Explore resources

Stories From Community Venues

Explore resources

Want to make managing bookings easier at your venue?

SpacetoCo is the best bookings software to help you take bookings online, ditch repetitive admin and grow your bookings!

Venues like yours are seeing 10-30% growth in income and getting hours of time back to focus on the work you want to do - instead of back & forth emails & chasing invoices.

See for yourself how much easier life could be.

Learn more

We've got heaps more free resources, guides and training for community venues...

All your guides and resources for all types of community venues

How sports clubs can fill facilities gaps

Ideas and practical tips for your sports club spaces to become hubs for the community

Get the eBook

How to activate community venues

A practical guide to help you activate your venue into a thriving community hub.

Get the guide

The ultimate volunteer checklist

Make sure your volunteer recruitment, engagement and retention is top notch!

Get the tool

How sports clubs can fill facilities gaps

Ideas and practical tips for your sports club spaces to become hubs for the community

Get the eBook

How to activate community venues

A practical guide to help you activate your venue into a thriving community hub.

Get the guide

The ultimate volunteer checklist

Make sure your volunteer recruitment, engagement and retention is top notch!

Get the tool

Take me to all the resources

Celebrating community venues

Watch why we think community venues are so important for creating incredible outcomes for society.

Our Community of Partners

This guide was produced from our work helping a number of organisations to share their spaces. Thanks for Co-creating SpacetoCo with us and sharing your experiences.

See SpacetoCo in Action

Book a free, personalised demo with a local team member and discover how SpacetoCo can simplify your venue bookings, increase revenue, and better connect your community.